How to be more productive in 2016
As the festive season approaches we know that the New Year is just around the corner and no doubt that niggling feeling of making sure you start the year off as you mean to go on is already creeping in. Whether you feel you need to get fitter, eat better or spend more time with your family; being more organised and productive can help us all.
Discover your peak productivity. We are not all the same and part of being productive is establishing routines that work for you. Apps such as Moo-Q can help you indentify your moods and brain power to work out what time of day you function at your best in order to plan your day accordingly.
Ditch the notifications – even though you may think you are being efficient when you deal with interruptions as they arise, becoming a slave to the ‘ping’ of email notifications is a huge drain on your time, efficiency and effectiveness.
Set specific times to check emails. Constant interruptions ruin the flow of productivity when working on those bigger more involved projects and tasks. Resist the temptation to keep checking your emails; instead designate specific times of the day to deal with email.
Focus – It is better to uni-task rather than multi-task. Ironically we feel über-efficient when we’re running around doing several things at once but in actual fact focusing on one task at a time is more effective and more efficient and prevents our brains from running out of steam too soon.
Delegate – does everything you do really need to be done by you? Effective delegation is a win: win for both you and your team members. You will have more time and achieve more and your team will develop their skills and in turn respond to your leadership with greater loyalty.
De-clutter – Mess creates stress whereas a tidy space = a tidy mind. Is your desk laid out in an efficient manner? Are your frequently used items within easy reach?
Organise your email, make use of email rules, folders and archive to keep your email organised. Here are some great tips courtesy of computerhope.com:
- Move important and unimportant e-mails to a folder of their own.
- Highlight or set priority to certain addresses. For example, a rule could be created to highlight any user in your address book.
- Filter out common spam words that get into your inbox, e.g. Viagra.
- In programs that support rules, mark messages that are not important to keep your inbox clean and prevent you from getting overwhelmed when you first open e-mail.
Utilise technology to your advantage – There are some fantastic apps that can really help you be more organised and productive. If you are new to apps make 2016 the year to give them a go! Start off with a good all-rounder that you can use to take notes and create tasks and to-do-lists. In our humble opinion the top two to try are:
Keep healthy. When we demand so much from our bodies and minds we must make sure that we take care of ourselves. Regular exercise, eating a balanced diet, sufficient sleep and keeping yourself hydrated are key to performing well. So too are relaxing, spending time doing things that you love and with those that you care about. After all ‘all work and no play makes Jack a dull boy!